May 23, 2006

Harlem City Hall

The Planning and Zoning Commission met for a Hearing at City Hall on Tuesday, May 23, 2006 at 7:00 p.m. with Chairman Bobby Culpepper presiding.

Present: COMMISSION: Chairman Bobby Culpepper, Commissioner Tim Farr, and Commissioner Franklin Jennings; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, P & Z Asst. Dee Tapley, and City Attorney Barry Fleming; ABSENT: Commissioner Donnie Head and Commissioner Dale Arnold. VISITORS: Rob Wren.

The meeting was called to order by Chairman Culpepper at 7:05 p.m.

The Invocation was given by Chairman Culpepper.

The Pledge of Allegiance was led by Chairman Culpepper.

Approval of Minutes: Chairman Culpepper called for a motion to approve the Minutes of the April 18, 2006 Planning & Zoning Meeting; that motion was made by Commissioner Farr; 2^nd by Commissioner Franklin Jennings. Motion carried; all in favor.

Chairman Culpepper called for a motion to approve the Minutes of the May 9, 2006 Informal Planning & Zoning Meeting; that motion was made by Commissioner Farr; 2nd by Commissioner Franklin Jennings. Motion carried; all in favor.

Hardy Station Preliminary Plat Approval: Mr. Rob Wren was in attendance for Hardy Station. This project started some three years ago with the annexation of the property. Mr. Wren stated that on Phase I of the project the lot sizes were to be 20,000 square foot lots; he is asking if he would be able to amend to plat in the future for these lots to be reduced to 10,000 square feet. Mr. Wren currently wants the approval for the preliminary plat with the 20,000 square foot lots so they can go ahead with the development of the property.

City Attorney Fleming advised the Commission that they could have a general discussion only on any future changes. Mr. Wren stated that the engineer told them they would only have to amend the plat. City Manager Dove told him he would have to go back to the beginning as the narratives they submitted stated that the lots would be 20,000 square feet. City Attorney Fleming asked City Manager Dove is the new ordinance addressed amendments; she responded that she would have to check. The 20,000 square foot lots were brought about due to the proximity to McArthur Drive. Mr. Wren stated that the change would add only seven lots to the property. City Attorney Fleming asked if the approve to proceed letters received from John McClellan include the narratives; City Manager Dove responded that they did.

Planning & Zoning Hearing Page 2

May 23, 2006

Continued from Page 1

Hardy Station (continued): At this time Chairman Culpepper called for a motion to approve the preliminary plat that is currently before the Commission for Hardy Station; that motion was made by Commissioner Farr; 2nd by Commissioner Jennings. Discussion-The subdivision will have sidewalks on one side; the utilities will be on the other. Lighting is included; it will be the same as the streetscape. Commissioner Jennings asked if they approve this plat now, will it change in the future (request to change to 10,000 square foot lots); City Attorney Fleming stated that this would happen only if approved later. Motion carried; all in favor.

Follow Up-Otis Crowell: At this point Mr. Crowell has not made a formal request for a variance; his main item dealt with the setbacks. Mr. Crowell wanted to see if the Commission would be amenable to issue a variance; the Commission was not in agreement. The required setbacks are 40 feet from the property line; he wants them to be 20 to 24 feet. Commissioner Culpepper stated he had visited Ivy Falls; it was not appealing to him to see that all the houses were in a row, were different houses, and made with different brick. Northlake was more appealing with the varied setbacks. Commissioner Culpepper stated we could look at giving him a percentage of averages of setbacks. City Manager Dove expressed her concern with the houses being closer to the street that the cars would be parked on the streets; Commissioner Culpepper addressed this issue by stating the that the homes built by Keystone Homes have the bigger garages. City Attorney Fleming questioned if a percentage of averages of setbacks solve his question; Commissioner Culpepper stated that it would. Keystone Homes has built many subdivisions; Commissioners should visit a completed subdivision to see. If the subdivisions have covenants, they would affect the look of the subdivision. Northlake is a current project they are doing. City Manager Dove state that Mr. Crowell wanted flexibility, but that he does not want to do a PUD; he wants an R-1B zoning. City Attorney Fleming wanted to know what Mr. Crowell did want from the Commission tonight; there will be a follow up with City Manager Dove and Ms. Tapley tomorrow to get a feel of the Commission. His requests would be easier made with a PUD; with PUD you can negotiate better for setbacks, etc.

Note: Hardy Station-a recommendation was made by City Attorney Fleming to consider limiting the list of uses for the commercial portion of the PUD.

Fite Variance Request: The next meeting has tentatively set up for June 20, 2006 at 7:00 p.m. at City Hall.

The meeting adjourned at 8:00 p.m.

Respectfully submitted,

Debra E. Moore, City Clerk