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Planning & Zoning Commission Meeting Page 1 January 2, 2007 Harlem City Hall
The Planning & Zoning Commission met for a meeting at City Hall on Tuesday, January 2, 2007 at 7:00 p.m. with Chairman Bobby Culpepper presiding.
Present: COMMISSION: Chairman Bobby Culpepper, Commissioner Dale Arnold and Commissioner Tim Farr; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, City Attorney Barry Fleming and Dee Tapley, Department Manager; ABSENT: Commissioner Donnie Head and Commissioner Franklin Jennings; VISITORS: Kenneth Sweatman and John Lonergan, Jr.
The meeting was called to order by Chairman Culpepper at 7:01 p.m.
The Invocation was given by Commissioner Arnold.
The Pledge of Allegiance was led by Chairman Culpepper.
Approval of September 7, 2006 Minutes: Chairman Culpepper called for a motion to approve the Minutes of the September 7, 2006 Commission meeting; that motion was made by Commissioner Farr; 2nd by Commissioner Arnold. Motion carried; all in favor.
NEW BUSINESS:
Ansley Place Preliminary Plat Approval: Ms. Tapley reported that Ansley Place is located off Highway 221/ South Louisville on the right; the developer is Larry Prather. The plans were received from the engineer in the last two to three weeks. After review by Ms. Tapley and City Manager Dove, it was discovered that some of the lots did not meet the requirements of a R1-B zoning classification. The lots are required to be at a minimum 10,000 square feet; there were some that did not meet this requirement. Mr. Prather could do one of two things, he could ask for a variance on each of the lots that do not meet the square footage requirement or he could apply to the City Council for a PUD. The PUD would be the easier of the two. His current plans include the sidewalks and Mr. Prather is aware of the other requirements of a PUD due to being the developer for Cornerstone. Mr. Prather would need to write a narrative and present it to Council for approval. Ms. Tapley’s recommendation to the Commission would be to have Mr. Prather apply to Council for the PUD. City Attorney Fleming stated due to some Planning and Zoning regulations, the recommendation to the Commission would be to deny the approval of the preliminary plat because of the too small lots with the recommendation to go to Council for a PUD application. Chairman Culpepper called for a motion to deny the request for approval of the preliminary plat for Ansley Place with the recommendation to go to Council for a PUD application; that motion was made by Commissioner Farr; 2nd by Commissioner Arnold. Discussion: Mr. Sweatman and Mr. Lonergan were interested in knowing how it got this far without approval and there was
Planning & Zoning Commission Meeting Page 2 January 2, 2007 Continued from page 1
NEW BUSINESS (cont’d):
Ansley Place (cont’d): some general discussion with Mr. Sweatman and Mr. Lonergan about the engineering procedures and plat approvals. Ms. Tapley and City Attorney Fleming addressed their issues and concerns. Chairman Culpepper made some final comments as well. Mr. Lonergan made some comments concerning the procedures that we should set up pertaining to engineering and what would be expected. Motion carried; all in favor.
Hardy Station Plat Changes:
The revised narrative reads as follows: “In the summer of 2006, construction began on Section 1 of Hardy Station. During construction the developer decided he would like to access the 44 lots to the north from Harlem-Grovetown road instead of from N. Louisville Road (Hwy. 221). By accessing the 44 lots in this manner there will be no impact of wetlands. The lots will be located between the two wet areas located on the property. Since water and power need to be extended to the sanitary sewer lift station my client wishes to proceed with developing the 44 lots in Section 2 along with the 24 lots in Section 1.”
They are requesting for the PUD to be amended to access the 44 lots from Harlem-Grovetown Road. The density will not change from the approved PUD.
This request is coming before the Commission to review and make a recommendation to Council. There were some concerns from the Commission in regards to the size of the lots reducing in size from the entrance (20,000 square foot lots) to the 9,000 square foot lots. Chairman Culpepper brought up the issue of the changes being made without approval and that the City had not been made aware of the changes prior; the City found out from the City Engineer. Mr. Lonergan made comments to that effect as well. He had noticed that the road had been extended and that all the sewer taps had already possibly been installed. There were concerns from the Commission about the elimination or non- Planning and Zoning Commission Meeting Page 3 January 2, 2007 Continued from page 3
NEW BUSINESS (cont’d):
Hardy Station (cont’d): existent deceleration lane on Harlem-Grovetown Road and drainage onto the two properties that would be at the corners of the entrance (Sweatman and Starrett). Chairman Culpepper expressed his concerns with the plan not being in compliance with the original intent of the PUD. After further discussion, Chairman Culpepper called for a motion; Commissioner Farr made the motion to recommend to the City to disapprove the requests until further information is received (no representation from the developer or his engineer) as well as their concerns with the lot sizes, the deceleration lane for Harlem-Grovetown Road, and it not being in conformance with the original PUD. The motion was 2nd by Commissioner Arnold. Motion carried; all in favor. Chairman Culpepper asked City Manager Dove to place this on the January Council meeting agenda and recommended to Mr. Sweatman and Mr. Lonergan to be in attendance. He also requested that the engineer and/or the developer of the property be in attendance for any questions.
Chairman Culpepper stated there being no further business the meeting would stand adjourned. The meeting closed at 7:50 p.m.
Respectfully submitted,
Debra E. Moore City Clerk
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