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Work Session Notes Page 1 February 9, 2006 Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming. VISITORS: Rosemary Dixon, Public Safety Director Jerry Baldwin and Public Works Director Daniel Cason. The Work Session was called to order by Mayor Dean at 7:00 p.m. The Invocation was given by Mayor Pro tem Dixon. The Pledge of Allegiance was led by Councilman Thigpen. Annexation- City Manager Dove reported that as of today she had not received any objections from the County. She needs to verify the date the information was sent to them. Another piece of property has been added since the last meeting; 2nd Mt. Moriah has signed their paperwork. She will have the Ordinance ready for Monday’s Council meeting. TE Project- City Manager Dove reported that she had spoken with Aldridge today; the papers are being passed around, they are close to issuing the notice to proceed (March 1); additional contracts have been received that need to be signed. Councilman Thigpen spoke in reference to the new $700,000.00 TE Project; he would like to be able to RFP for a new Engineer to handle. City Manager Dove will get with Ann Floyd to check on this. Technology Fee-Computers- Public Safety Director reported that this is a traffic based program that he would like to implement. There will be an additional $10.00 fee added to the cost of the fines; this could generate as much as $5,000.00 a year. The money would be used for additional computers to be used by the different departments; we could surplus any computers currently being used (rotate). City Manager Dove will have an Ordinance reading for Monday’s Council meeting. Resolution-Solid Waste Management Plan- City Manager Dove reported that the draft of the plan had been approved. The purpose of the Resolution is for our adoption of the approved Solid Waste Management Plan. Council will need to approve Monday night. Surplus Equipment- a) 1998 Crown Victoria- Public Safety Director Baldwin is requesting to surplus the 1998 Crown Victoria; it will be replaced with the 2000 Crown Victoria. b) Computers- we have several computers that are no longer in use. City Manager Dove would like to surplus them after the “mother boards” have been pulled. The information is no longer of use; the equipment will be destroyed by Public Works. Council will need to approve. Work Session Notes Page 2 February 9, 2006 Meter Pit Relocation- Public Works Director Cason recommends doing the relocation and tie on; it will benefit the City. It will provide better circulation of the water. We have been unable to use the pump station at full capacity; the pressure would crush our lines at this point if we did not relocate. Columbia County will relocate the pit one way or another; there is a by pass or passing lane being installed. Councilman Thigpen questioned the current location of the pit; it is located at Lonergan-Hulme Road and Mizelky. He also wanted to know if the County could move our line to put in the passing lane; DOT is doing the passing lane and they will not have to put it back. Councilman Thigpen wanted to know why are they moving the pit back to Punkin Center and not just stopping at I-20; Mr. Cason responded that they would have to bore to tie us back on and it was closer at Punkin Center. The recommendation to Council will be to approve the relocation of the meter pit. Other- Mayor Pro tem Dixon wanted to know when they would start paving the streets on the Southside (Church Street); they have started on that side and when they finish they will start on this side of town. Mayor Pro tem Dixon expressed some concern with the disappearance of a manhole that was located on E. Boundary and E. Trippe. If it has been covered up, we should be able to locate it. Executive Session-Legal- Mayor Dean adjourned the Work Session to go into Executive Session. Executive Session convened at 7:30 p.m. Council came out of Executive Session at 7:50 p.m. Mayor Dean called for a motion for him to sign the Affidavit acknowledging that only two legal items were discussed and that no final action was taken; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor. Other- There were some discussions about the current annexation/consolidation efforts of Columbia County. City Manager Dove expressed her concerns with the SPLOST percentages and how this will be affected. The Work Session closed at 8:20 p.m.
Regular Meeting, City of Harlem, Georgia Page 2276 February 13, 2006 Harlem City Hall The City Council of the City of Harlem, Georgia met for the Regular Meeting on Monday, February 13, 2006 at 7:00 p.m. at Harlem City Hall with Mayor Scott Dean presiding. Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore and City Attorney Lee Bennett. VISITORS: Valerie Rowell, Public Works Director Daniel Cason, Public Works Foreman Seaborn Street, Mason Sparks, ITT Department Head Kathy Ham, Public Safety Director Jerry Baldwin and Rosemary Dixon. The meeting was called to order by Mayor Dean at 7:00 p.m. The Invocation was given by Mayor Pro tem Dixon. The Pledge of Allegiance was led by Councilman Thigpen. Approval of Minutes- Mayor Dean called for a motion to approve the Minutes of the January 9, 2006 Regular Meeting and the January 25, 2006 Called Meeting as written; that motion was made by Councilwoman Root; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor. Department Reports- The following departments gave reports for the month of January 2006: Family Connections Scott Dean, Mayor Industry, Trade and Tourism Department Kathy Ham, Department Head Public Works Department Daniel Cason, Public Works Director Fire Department Jerry Baldwin, Public Safety Director Police Department Jerry Baldwin, Public Safety Director Administrative Department Jean R. Dove, City Manager Special Presentation- Mayor Dean presented Mayor Pro tem Dixon with his plaque for his Certificate of Completion of the Leadership Institute and his plaque for achieving his Circle of Excellence with GMA for the completion of his 120 hours of training.
Regular Meeting, City of Harlem, Georgia Page 2277 February 13, 2006 Continued from page 2276 UNFINISHED BUSINESS: Park Project Update-Councilwoman Root- It was reported that the sign is now complete; there is some landscaping needed. The tree located outside of Councilman Thigpen’s property line will need to come down; there is debris from the contractor that needs to be discarded. Councilwoman Root, City Manager Dove and Public Work Director Cason will meet with Barry Smith and Commissioner Lee Anderson this Friday to discuss items they have been working on. Councilman Dixon expressed concerns about trucks he has seen at the park; one explanation was it could be the contractors on their lunch break, etc. Public Safety Director Baldwin reported that the debris had been removed from the park. Other-Meter Pit- Mayor Dean called for a motion to allow Public Works Director Daniel Cason to work with the County on the movement of the meter pit; that motion was made by Councilman Blalock; 2nd by Councilwoman Root. Discussion-Councilman Thigpen asked that in the future that before we consider a request from the County to do anything, he wants a County representative for their projects to come before Council to answer any questions that they may have. He would like this to be an amendment to the original motion and made the motion to amend the original motion; there was a 2nd by Mayor Pro tem Dixon. With no further discussion the motion carried; all in favor. NEW BUSINESS: Ordinance-Annexation-1st and 2nd Reading- This ordinance is for the annexation of the following properties: Second Mt. Moriah Church: Harlem-Appling Hwy., 12 acres, Map & Parcel 031A-045F, Zoning-Single Family Residential District R1-A. Steve Duffie/Mi Johnson: 6461 Campbell’s Way, 2.68 acres, Map & Parcel 031-207, Zoning-Business District B-2 Howard G. Roberts: Harlem-Appling Hwy., 26.92 Acres, Map & Parcel 031-066, Zoning-Single Family Residential District R1-A. Alex T. Murphy: Harlem-Appling Hwy., 90.386 Acres, Map & Parcel 031A-045, Zoning-Single Family Residential District R1-A Georgia and Guy Tucker: 290 Barrett Street, .62 Acres, Map & Parcel H03-009, Zoning-Single Family Residential District R-1A Upon approval, this will become effective April 1, 2006. Mayor Dean called for a motion to approve the Ordinance for his signature and that this would constitute both the 1st and 2nd Readings; that motion was made by Councilman Thigpen; 2nd by Councilwoman Root. Motion carried; all in favor. Regular Meeting, City of Harlem, Georgia Page 2278 February 13, 2006 Continued from page 2277 NEW BUSINESS (cont’d): Ordinance-Technology Fee- This Ordinance will put in place the additional amount of $10.00 as an add on fee per violation or fine imposed by the Municipal Court of the City of Harlem. This fee will be used to enhance the information technology of the Harlem Department of Public Safety. Mayor Dean called for a motion to approve the Ordinance for his signature and that this would constitute both the 1st and 2nd Readings; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor. Resolution-Solid Waste Management Plan- Mayor Dean called for a motion to approve the Resolution adopting the Solid Waste Management Plan Update as required every 10 years in order to retain eligibility for solid waste permits, grants, and loans; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor. Proclamation-Arbor Day- Mayor Dean announced that Arbor Day would be recognized on February 21, 2006. Mayor Dean called for a motion to approve the Proclamation; that motion was made by Councilwoman Root; 2nd by Councilman Blalock. Motion carried; all in favor. Surplus Equipment- Mayor Dean called for a motion to auction off or dispose of the 1998 Ford Crown Victoria and old computer equipment; that motion was made by Councilwoman Root; 2nd by Councilman Blalock. Discussion-the 1998 Ford Crown Victoria will be sent to Columbia County for auction; the computer equipment will be destroyed after removal and destruction of their hard drives. Motion carried; all in favor. Regions Banks- Mayor Dean reported that he had a meeting with some representatives from Regions bank; they would like to get our business back from Queensborough. They will be sending information on interest bearing accounts that will be competitive with Queensborough. Announcements- February 15 CDBG Public Hearing-HMS Auditorium 4:30 pm February 16 Public Safety Committee Meeting 3 pm Admin Office February 21 Women in Business 8 am City Hall February 21 Garden Club 4 pm City Hall-Arbor Day/Public Safety Rec February 23 Comp Plan Advisory Committee Mtng 6:30 pm City Hall February 23 Oliver Hardy Meeting 6:30 pm Museum February 25 Yard Sale Harlem Woman’s Club 8-3 February 27 HPC Meeting 7 pm Admin Office February 28 Berthmarks 6:30 pm Museum Regular Meeting, City of Harlem, Georgia Page 2279 February 13, 2006 Continued from page 2278 NEW BUSINESS (cont’d): Announcements (cont’d)- March 1 Community Breakfast HMS 7 am March 9 Work Session 7 pm March 9 Harlem Woman’s Club 4 pm March 11 Trash to Treasures 8 am to 1 pm March 13 Council Meeting 7 pm March 17 Employee Quarterly Lunch 12:00 City Hall Public Comment- There was none at this time. Other- There was none at this time. Mayor Dean called for a motion to adjourn the meeting; that motion was made by Mayor Pro tem Dixon; 2nd by Councilman Thigpen. Motion carried; all in favor. The meeting adjourned at 7:32 p.m. Respectfully submitted,
Debra E. Moore City Clerk
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