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Work Session Notes Page 1 January 6, 2005 Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Robin M. Root, Councilman Tom Blalock, Councilman Rudolph Dixon and Councilman John Thigpen; City Administrator Jean R. Dove and City Attorney Drew Demott. VISITORS: Valerie Rowell, Daniel W. Cason, Ann Blalock, Todd Root, Nancy Mulherin, Honorable Judge Wade Padgett, Jordan Padgett and Jerry Baldwin. The Work Session was called to order by Mayor Dean at 6:30 p.m. The Invocation was given by Councilman Dixon. The Pledge was led by DPS Director Jerry Baldwin. Swearing In Ceremony-Judge Wade Padgett swore in Councilmember Root and Councilmember Blalock for the four year term from 2005 to 2008. 2005 Budget-This will constitute as the first hearing of the proposed 2005 Budget: General Fund: Administrative $ 350,140.00 Public Safety 621,770.00 Streets & Drains 276,600.00 Garbage 125,000.00 Total $1,373,510.00 Water/Sewer Fund: $ 888,300.00 Industry, Trade and Tourism Fund: $ 65,700.00 Total 2005 Proposed Budget: $2,327,510.00 Appointment of Mayor Pro tem for 2005- There was a recommendation by Councilman Blalock and Mayor Dean to keep Councilmember Root as Mayor Pro tem. 2005 Council Committees- Administrative Committee- Councilman Blalock-Chairman Mayor Dean-Vice-Chair Emergency Services Committee- Councilman Thigpen-Chairman Mayor Dean-Vice-Chair Public Works Committee- Councilman Dixon-Chairman Mayor Dean-Vice-Chair Industry, Trade & Tourism Committee- Mayor Pro tem Root-Chairman Mayor Dean-Vice-Chair Work Session Notes page 2 January 6, 2005 Update on City/County Fire Contract- Council will need to vote on Monday night for a one month extension of the current contract (January 1, 2005 to February 1, 2005); if the actual new contract information is here Monday, Council will be able to vote on it at that point; if not, we will have a Called Meeting. There were verbiage problems and the Drug Testing Policy needs to be updated. The Indemnity problem is to be changed to reflect our being responsible only for what is ours and they would be responsible for theirs. We are responsible for only the employees; they would be responsible the building, etc. The way it was currently written made us responsible for everything. Project Update: a. Wastewater Treatment Plant-City Administrator Dove reported that the contractor has three more days at the plant; John McClellan has assured Public Works Director Cason they would be complete this week. b. Shady Grove Subdivision-City Administrator Dove reported that this project is on schedule. The McArthur Drive section is on schedule as well. The contractor will have two crews in town to work on both areas. c. Pay/Grade Personnel Study-City Administrator Dove reported that she had received the report back but there were some conflicts with what they had some of the employees listed as. The Administrative Committee is meeting to discuss this. Star Student Proclamation- This will be the 44th year for the Star Student for the Proclamation for the Woman’s Club; Council will need to approve Monday night. This will be February 10, 2005. Executive Session-Council adjourned to Executive Session at 6:15 p.m.; Executive Session ended at 6:50 p.m. with only one legal issued discussed and no decisions were made. Work Session closed at 6:55 p.m. Debra E. Moore City Clerk
Regular Meeting, City of Harlem, Georgia Page 2206 January 10, 2005 Harlem City Hall The City Council of the City of Harlem, Georgia met for the Regular Meeting on Monday, January 10, 2005 at 7:00 p.m. at City Hall with Mayor Scott Dean presiding. Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Robin M. Root, Councilman Tom Blalock, Councilman Rudolph Dixon, and Councilman John Thigpen. City Administrator Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Drew Demott. VISITORS: Rosemary Dixon, Kathy Ham, Valerie Rowell, Daniel Cason, Elisabeth Baldwin, Todd Baldwin, Mike Baldwin, Claudia Baldwin, Alex Baldwin, Tripp Lonergan, Jerry Baldwin, Dan Lindbom and Ann Blalock. The meeting was called to order at 7:00 p.m. by Mayor Dean. The Invocation was given by Councilman Dixon. The Pledge was led by Councilman Thigpen. Mayor Dean called for a motion to amend the Agenda and add a number seven item after Dan Lindbom for the recognition of Todd Baldwin as Firefighter of the Year; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Root. Motion carried; all in favor. Approval of Minutes- Mayor Dean called for a motion to approve the Minutes of the December 13, 2004 Regular Meeting, the December 23, 2004 Called Meeting and the December 31, 2004 Called Meeting as written; that motion was made by Councilman Thigpen; 2nd by Councilman Dixon. Motion carried; all in favor. December Reports- The following departments gave reports for the month of December 2004: Police Department DPS Director Jerry Baldwin Fire Department Captain Tripp Lonergan Industry, Trade & Tourism Department Department Head Kathy Ham Public Works Department Public Works Director Daniel Cason Administrative Department City Administrator Jean R. Dove Family Connections Report is attached. Dan Lindbom-Rotary Club- Mr. Lindbom’s main purpose for being at this meeting was to try to recruit new members and bring back those that have been away. He feels the Club is in crisis; their membership is down to 13 or 14 members per meeting; the requirements are 25. He is looking for support from Mayor and Council.
Regular Meeting, City of Harlem, Georgia Page 2207 January 10, 2005 Continued from page 2206 Firefighter of the Year-2004- Firefighter Todd Baldwin was presented with a plaque for being chosen as Firefighter of the Year for 2004 by DPS Director Jerry Baldwin. He commended him for all his hard work and dedication to the department. UNFINISHED BUSINESS: Fire Service Contract- Mayor Dean called for a motion to approve the extension of the Interim Intergovernmental Agreement for Fire Protection Services that runs from January 1, 2005 to 11:59 pm on January 31, 2005; that motion was made by Councilman Blalock; 2nd by Councilman Dixon. Discussion-Councilman Thigpen wanted clarification on whether this was the same as what we were currently doing thru the end of December 2004; Mayor Dean responded it was for only one month; basically from January 1, 2005 to February 1, 2005. Mayor Dean reported that as far as the current Fire Service Agreement after that time, we have received the County’s recommended changes to our recommended changes and there will be some discussion needed; therefore, there will not be a decision on that tonight. Appointment of Member to Historic Preservation Committee- Mayor called for a motion to reappoint Marcia Klingle to her position on the Historic Preservation Committee; that motion was made by Mayor Pro tem Root; 2nd by Councilman Blalock. Motion carried; all in favor. Other- There was none at this time. NEW BUSINESS: Appointment of 2005 Mayor Pro tem- Mayor Dean opened the floor for nominations for Mayor Pro tem for 2005. Councilman Thigpen made a motion to appoint Councilmember Root to the position of Mayor Pro tem for 2005; Mayor Dean called for a motion to close nominations; that motion was made by Councilman Dixon. Mayor Dean called for a vote on the appointment. Motion carried; all in favor. Approve 2005 Council Committees- Mayor Dean proposed the following Council Committees for 2005: Administrative Committee Councilman Blalock Emergency Services Committee Councilman Thigpen Public Works Committee Councilman Dixon Industry, Trade and Tourism Committee Mayor Pro tem Root Mayor Dean will be Vice-Chairman to all Committees. Mayor Dean called for a motion to accept the Committee appointments as written; that motion was made by Councilman Dixon; 2nd by Mayor Pro tem Root. Motion carried; all in favor. Regular Meeting, City of Harlem, Georgia page 2208 January 10, 2005 Continued from page 2207 NEW BUSINESS: Approve 2005 Proposed Budget- Mayor Dean stated that this meeting will constitute the 2nd reading of the 2005 Proposed Budget. Mayor Dean reported the following for the 2005 Budget: General Fund: Administrative Department $ 350,140.00 Public Safety Department 621,770.00 Streets & Drains Department 276,600.00 Garbage 125,000.00 Total General Fund $ 1,373,510.00 Water and Sewer Fund $ 888,300.00 Industry, Trade & Tourism Fund $ 65,700.00 Total 2005 Budget $ 2,327,510.00 Mayor Dean called for motion to approve the proposed Budget for 2005; that motion was made by Councilman Thigpen; 2nd by Councilman Blalock. Motion carried; all in favor. Star Student Proclamation- Mayor Dean called for a motion to accept the Proclamation honoring the Star Students and Teachers of Columbia County by the Woman’s Club of Harlem; this being there 44th year for sponsoring the program; that motion was made by Mayor Pro tem Root; 2nd by Councilman Dixon. Motion carried; all in favor. Announcements- January 13 Women in Business Breakfast 8 am at BG’s January 14 Harlem Woman’s Club Citizen of the Year award 4 pm January 15 2nd Annual Women Aglow Anniversary 10 am Harlem Methodist Church January 17 Martin Luther King Holiday-City offices closed January 18 Pioneer Garden Club 4 pm January 22-24 GMA Mayor’s Day in Atlanta January 25 Berthmarks Meeting 6:30 pm at BG’s January 27 Relay for Life 2005 Kickoff Woodmen Building 7 pm February 2 Community Breakfast Harlem Middle School 7 am February 10 Women in Business Breakfast 8 am at Sheila’s Hair Salon February 10 Woman’s Club Star Student 4 pm February 10 Work Session 6:30 pm February 12 Mayor’s Prayer Breakfast 8 am at BG’s February 14 Regular Council Meeting 7 pm Regular Meeting, City of Harlem, Georgia Page 2209 January 10, 2005 Continued from page 2208 NEW BUSINESS (cont’d): Public Comment- There was none at this time. Other- There was none at this time. Executive Session-Legal- Mayor Dean called for a motion to adjourn to Executive Session; that motion was made by Councilman Blalock; 2nd by Councilman Dixon. Motion carried; all in favor. The regular meeting adjourned at 7:24 pm; Executive Session convened at 7:27 pm. Mayor Dean called for a motion to adjourn Executive Session; that motion was made by Councilman Dixon; 2nd by Councilman Blalock. Motion carried; all in favor. Executive Session adjourned at 8:07 pm. Mayor Dean called for a motion for him to sign the Affidavit attesting to the fact that two legal issues were discussed and that no final decision was made; that motion was made by Councilman Blalock; 2nd by Mayor Pro tem Root. Motion carried; all in favor. Mayor Dean called for a motion to adjourn the meeting; that motion was made by Councilman Dixon; 2nd by Councilman Thigpen. Motion carried; all in favor. The meeting adjourned at 8:08 pm. Respectfully submitted,
Debra E. Moore City Clerk |