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Work Session Notes Page 1 November 10, 2005 Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Robin M. Root, Councilman Tom Blalock, and Councilman John Thigpen; City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming. ABSENT: Councilman Rudolph Dixon. VISITORS: Don Berry of Berry & Associates and Debra Corley. The meeting was called to order by Mayor Dean at 7:00 p.m. The Invocation was given by Councilman Blalock. The Pledge of Allegiance was led by Councilman Thigpen. Don Berry CPA-Exit Audit- Mr. Berry presented the 2004 City Financial Audit to Mayor and Council. Mr. Berry explained the new changes to the layout of the Audit due to requirements of GASB 34. Both the General Fund and the Water/Sewer Fund had positive changes. Council will need to approve the Audit at the Council meeting Monday night. Debra Corley-Insurance Agent- Ms. Corley came before Mayor and Council to make a short presentation on HSA’s (Health Savings Accounts). The idea of these accounts is to help lower the cost of health coverage and give tax credits to the employees. Corley is to get further information (costs, etc.). TE Project Update- Mayor Dean reported that we have received the signature on the last easement that was needed. City Manager Dove to get with John McClellan to see where to go from here and the status of the utilities being moved. Solid Waste Management Plan- Mayor Dean reported that we are required to have in place due to State requirements. RDC has issued a draft of what is required; they will be at the meeting Monday for approval. Planning & Zoning- · Adult Entertainment Ordinance- Council will need to approve and adopt Monday night. · Building Permits-Increase in Fees- Columbia County is increasing their fees; we need to pass a Resolution Monday night to reflect an increase in our fees to accommodate for the County’s increase. · Whitfield Used Cars- Mr. Whitfield has put stucco on his building as required by the Ordinance concerning the facades of new buildings.
Work Session Notes Page 2 November 10, 2005 Shady Grove Subdivision-Stop Signs- Mayor Dean reported that in Council’s packets that there is a Resolution to place stop signs at South Fairview Drive and Shady Grove Drive and at South Fairview Drive and Shady Lane. This will create two three-way stops. Council will need to approve at Monday night’s meeting. Resolution-Brownfield Grant- Mayor Dean reported that we are working with RDC to do the Brownfield Grant for assessment of hazardous substances in the community and assessment for site specific petroleum. Council will need to approve the funding for the contract with RDC ($2,500.00) at Monday’s meeting. Grovetown Christmas Parade- Mayor Dean would like Engine 2 to be used in the parade and would like any Council available to ride. Other- There was none at this time. The meeting adjourned at 7:50 p.m. Debra E. Moore City Clerk
Regular Meeting, City of Harlem, Georgia Page 2255 November 14, 2005 Harlem City Hall The City Council of the City of Harlem, Georgia met for the Regular Meeting on Monday, November 14, 2005 at 7:00 p.m. at Harlem City Hall with Mayor Scott Dean presiding. Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Robin M. Root, Councilman Tom Blalock, Councilman Rudolph Dixon, and Councilman John Thigpen. STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming. VISITORS: Valerie Rowell, Rosemary Dixon, Kathy Ham, Mason Sparks, Costas Pappas, and Franklin Jennings. The meeting was called to order by Mayor Dean at 7:00 p.m. The Invocation was given by Councilman Dixon. The Pledge of Allegiance was led by City Attorney Fleming. Approval of Minutes- Mayor called for a motion to accept the Minutes of the October 17, 2005 Regular Meeting as written; that motion was made by Councilman Thigpen; 2nd by Councilman Blalock. Motion carried; all in favor. Department Reports- The following departments gave reports for the month of October 2005: Public Safety-Fire & Police Departments Mayor Scott Dean Industry, Trade, and Tourism Department Kathy Ham, Department Head Public Works Department Daniel Cason, Public Works Director Family Connections Mayor Scott Dean Administration Jean R. Dove, City Manager UNFINISHED BUSINESS: Park Project Update-Mayor Pro tem Root- Mayor Pro tem Root reported that she and Councilman Thigpen met with Walter Cummings about doing the park sign. Mr. Cummings is going to “stake out”; the sign will be the same coloring as the “Welcome to Harlem” signs we currently have at the entrances to the City. The gates have been installed; Guillebeau will install a sign on the gates listing park hours (closed). Mr. Cason has his men scheduled to do the black out on the lines at the basketball court and someone else to do the white lines.
Regular Meeting, City of Harlem, Georgia Page 2256 November 14, 2005 Continued from page 2255 UNFINISHED BUSINESS (cont’d): Mutual Aid and Fire Hydrant Agreement- Councilman Thigpen reported that the Public Safety Committee met and there has been a recommendation to look into having an agreement with Martinez Fire and Rescue for both. Public Safety Director Jerry Baldwin is to pursue with Chief Cooper. Martinez Fire and Rescue would be responsible for maintenance of the fire hydrants and the area around them. They would be the primary responders to any calls; we would be the secondary responders to structure fires and medical calls (emergency). We will only respond after Martinez Fire and Rescue has responded. Councilman Dixon wanted to know what the relationship was between Martinez Fire and Rescue and Columbia County; Councilman Thigpen responded that Martinez Fire and Rescue currently provides fire services to the County outside of the Harlem and Grovetown areas. Councilman Blalock also responded that as of January 1, they would be the sole responders outside of the City limits. The agreements would need to be drawn up as a one year contract with a 30-day out clause and that they can not be transferable. This is to be ready for the December meeting. Other- There was none at this time. NEW BUSINESS: Solid Waste Management Plan-Costa Pappas- Mr. Pappas reported that this Plan is required by the Department of Community Affairs; you must have in order to be able to receive grants for solid waste; it can affect other DCA grants as well. They have already had a public hearing and are required to have another. There was not much in the way of changes for the City of Harlem. The final closing date is January 31, 2006. It will be ready by the December meeting for approval. Brownfield Grant Resolution and Contract- Mayor Dean reported that the Brownfield Grant is used to pay for a community-wide assessment for hazardous substances and petroleum to be given to the Environmental Protection Agency. The cost of the contract with the Regional Development Center is $2,500.00. Mayor Dean called for a motion to approve for him to sign the Resolution and the approval of the funds to make application; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Root. Motion carried; all in favor. Shady Grove Subdivision-Three Way Stop Ordinance-1st and 2nd Reading- Mayor Dean read the Ordinance as the purpose of establishing two three-way stops; one at South Fairview Drive and South Fairview Court; the second at South Fairview Drive and Shady Lane. Mayor Dean called for a motion to approve this Ordinance and that this reading will constitute both required readings; that motion was made by Councilman Thigpen; 2nd by Councilman Blalock. Motion carried; all in favor. Regular Meeting, City of Harlem, Georgia Page 2257 November 14, 2005 Continued from page 2256 NEW BUSINESS (cont’d): Adult Entertainment Ordinance-1st and 2nd Reading- Mayor Dean read the Ordinance as the purpose of establishing regulations for certain types of businesses, including but not limited to Adult Entertainment. Mayor Dean called for a motion for the approval of the Ordinance and that this will constitute both required readings; that motion was made by Mayor Pro tem Root; 2nd by Councilman Dixon. Motion carried; all in favor. Building Permit Fees Ordinance-1st and 2nd Reading- Mayor Dean read the Ordinance as the purpose of adopting the Columbia County Building and Inspection Fee Schedule as through an intergovernmental agreement, the County provides inspection services for the City of Harlem. Mayor Dean called for a motion to approve the fee schedule and that this would constitute both required readings; that motion was made by Councilman Blalock; 2nd by Councilman Thigpen. Motion carried; all in favor. 2004 Audit-Approval- Mayor Dean reported that the Exit Audit had been presented at the Work Session on Thursday night. Mayor Dean called for a motion to approve the 2004 Audit as presented by Don Berry, CPA of Berry & Associates; that motion was made by Mayor Pro tem Root; 2nd by Councilman Thigpen. Motion carried; all in favor. Announcements- November 15 Garden Club 4 pm Public Comment- There was none at this time. Regular Meeting, City of Harlem, Georgia Page 2258 November 14, 2005 Continued from page 2257 NEW BUSINESS (cont’d): Other- Mayor Pro tem Root reported that the Harlem High School Drama students won the State Competition for One-Act plays; the last time they won state was in 1997. Mayor Dean called for a motion to adjourn the meeting; that motion was made by Councilman Dixon; 2nd by Mayor Pro tem Root. Motion carried; all in favor. The meeting adjourned at 7:30 p.m. Respectfully submitted,
Debra E. Moore City Clerk |