Property Tax Hearing, City of Harlem, Georgia Page 2531
October 19, 2009
Harlem City Hall
The City Council of the City of Harlem, Georgia met for the first of three required property tax hearings on Monday, October 19, 2009 at 9:00 a.m. at Harlem City Hall with Mayor Pro tem Dixon presiding.
Present: COUNCILMEMBERS: Mayor Pro tem Dixon, Councilman Tom Blalock, and Councilwoman Robin M. Root; STAFF: City Manager Jean R. Dove and City Clerk Debra E. Moore; ABSENT: Mayor Robert W. Culpepper and Councilman John Thigpen; VISITORS: None.
The Hearing was called to order by Mayor Pro tem Dixon at 9:00 a.m.
The Invocation was given by Mayor Pro tem Dixon.
The Pledge of Allegiance was led by Councilman Blalock.
2009 Tax Rate: City Manager Dove reported to Council that the M & O Digest for the year 2009 was $51,499,974.00. The Millage rate is at 5.35 mills for a total of $275,525.00. This is an increase of $23,191.00 or 9.19% increase over last year. The increase is due to the property value increases, new homes and annexations. There is no increase to the Millage rate; this is the 3rd year at the 5.35 mills.
Public Comment: There was none at this time.
Being no further business before Council, Councilman Blalock made a motion to adjourn; 2nd by Councilwoman Root. Motion carried; all in favor. The Hearing adjourned at 9:05 a.m.
Respectfully submitted,
Debra E. Moore
City Clerk
Property Tax Hearing, City of Harlem, Georgia Page 2532
October 19, 2009
Harlem City Hall
The City Council of the City of Harlem, Georgia met for the second of three required property tax hearings on October 19, 2009 at 6:30 p.m. at Harlem City Hall with Mayor Robert W. Culpepper presiding.
Present: COUNCILMEMBERS: Mayor Robert W. Culpepper, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root and Councilman John Thigpen; STAFF: City Manager Jean R. Dove and City Clerk Debra E. Moore; VISITORS: Fred Fischer, Mike Rorick, Robert Fields, Scott Johnson and Franklin Jennings.
The Hearing was called to order by Mayor Culpepper at 6:30 p.m.
The Invocation was given by Mayor Pro tem Dixon.
The Pledge of Allegiance was led by Mayor Culpepper.
2009 Tax Rate: City Manager Dove reported that the Millage rate for 2009 is 5.35 mills. The M&O Digest is $51,499,974.00; total taxes $275,525.00. There is an increase of $23,191.00 or 9.19% over last year. The increase is due to new homes and annexations. We have not increased the Millage rate for this year.
The third and final hearing is scheduled for October 26, 2009 at 6:30 p.m. with a Called Meeting at 6:45 p.m. for the approval of the Millage rate.
Public Comment: There was none.
Being no further business before Council, Mayor Pro tem Dixon made the motion to adjourn the Hearing; 2nd by Councilwoman Root. Motion carried; all in favor. The Hearing adjourned at 6:35 p.m.
Respectfully submitted,
Debra E. Moore
City Clerk
Work Session Notes Page 1
October 19, 2009
Harlem City Hall
Present: COUNCILMEMBERS: Mayor Robert W. Culpepper, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming; VISITORS: Mike Rorick, Fred Fischer, Scott Johnson, Franklin Jennings, and Robert Fields.
The Work Session was called to order by Mayor Culpepper at 6:35 p.m.
HPC-Phil Turner: This item was moved to the Regular Meeting due to Mr. Turner not being in attendance at this time.
UNFINISHED BUSINESS:
Contract-City of Thomson: City Manager Dove reported that the contracts had been updated, signed and returned to the City of Thomson.
Other: There was none at this time.
NEW BUSINESS:
Approval-Museum Policies: City Manager Dove has compiled policies and procedures for the Museum. She presented them to both the Administrative Committee and Community Services Committee; they were approved by both. Council will need to make final approval.
Resolution-Organizational Chart: City Manager Dove reported to Council that per code section 33.11 that the Organizational Chart must by adopted by Resolution. A Resolution has been included for approval.
Other-Executive Session-Legal: Councilman Thigpen made the motion to amend the Agenda to include Executive Session-Legal; 2nd by Councilwoman Root. Motion carried; all in favor.
Councilman Thigpen made the motion to adjourn the Work Session and to go into Executive Session; 2nd by Councilman Blalock. Motion carried; all in favor. Executive Session convened at 6:40 p.m.
Mayor Pro tem Dixon made the motion to adjourn Executive Session; 2nd by Councilwoman Root. Motion carried; all in favor. Executive Session adjourned at 7:08 p.m.
Work Session Notes Page 2
October 19, 2009
Other-Executive Session-Legal-(cont’d): Mayor Culpepper called for a report of Executive Session; City Attorney Fleming reported that one legal item was discussed and that no final action was taken.
Councilwoman Root made the motion for the approval of the signature of Mayor Culpepper to the Affidavit affirming this report; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Being no further business before Council for discussion, Mayor Culpepper adjourned the Work Session at 7:09 p.m.
Debra E. Moore
City Clerk
Regular Meeting, City of Harlem, Georgia Page 2533
October 19, 2009
Harlem City Hall
The City Council of the City of Harlem, Georgia met for the Regular Meeting on Monday, October 19, 2009 at Harlem City Hall at 7:10 p.m. with Mayor Robert W. Culpepper presiding.
Present: COUNCILMEMBERS: Mayor Robert W. Culpepper, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming; VISITORS: Mike Rorick, Fred Fischer, Franklin Jennings, Jesse Bowman, Julie Miller, Robert Fields and Phil Turner.
The Meeting was called to order by Mayor Culpepper at 7:10 p.m.
Approval of the Minutes: Councilman John Thigpen made the motion to approve the Minutes of the September 21, 2009 Regular Meeting as written; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Public Comment-Phil Turner-HPC: Mr. Turner addressed Council on behalf of the HPC. He expressed his gratitude to Council for the funding of the Historic District signs and his thanks and gratitude to the Public Works Department for the placement of the signs. Mr. Turner also reported that he spoke with Mr. Starling, but that he still declined to be in attendance for recognition, but was much appreciative.
Department Reports: The following departments gave reports for the month of September 2009:
Community Connections Julie Miller, Director
Public Works Robert Fields, Public Works Director
Public Safety Jesse Bowman, Public Safety Director
Planning & Zoning Robert Fields, Public Works Director
Administrative Jean R. Dove, City Manager
Museum Jean R. Dove, City Manager
UNFINISHED BUSINESS:
Contract-City of Thomson: City Manager Dove reported that this was only an update; there is no action to be taken. The project should go to bid next. City Engineer John McClellan is working with Precision Planning, Thomson’s engineering firm.
Other: There was none at this time.
Regular Meeting, City of Harlem, Georgia Page 2534
October 19, 2009
Continued from page 2533
NEW BUSNESS:
Approval-Museum Policies: Councilman Thigpen made the motion to approve the Policies and Procedures for the Laurel and Hardy Museum as presented to Council; 2nd by Councilwoman Root. Motion carried; all in favor.
Resolution-Organization Chart: City Manager Dove presented the Resolution to Council. Per code section 33.11, the Organizational Chart for the City of Harlem is to be adopted by Resolution. Councilman Thigpen made the motion to approve the Resolution as presented and to approve for the Mayor to sign it; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Other: City Manager Dove reminded Council about the Theatre marquee lighting being scheduled for October 29, 2009 at 7:00 p.m. with a reception at the Museum.
Announcements:
October 20 Community Connection, 4 p.m., Red Oak Manor
October 20 Pioneer Garden Club, 4 p.m., Diane Elrod’s House
October 21 Housing Authority, 6 p.m., City Hall
October 22 Parade and Bon Fire, 6 p.m., Harlem Middle School
October 23 Homecoming Game, 7:30 p.m., Harlem High School
October 26 Tax Hearings, 6:30 p.m., City Hall
October 26 Special Called Meeting, 6:45 p.m., City Hall
October 27 Library Coffee Meeting, 9 a.m., Library
October 29 Legislative Meeting, 12 Noon, City Hall
November 3 Ribbon Cutting Senior Center, 10 a.m., Senior Center
November 5 Ribbon Cutting KJ’s Market, 10:30 a.m., KJ’s Market
November 6-8 Retreat, 2 p.m., Conyers
November 11 Veteran’s Day, Offices Closed
November 13 Veteran’s Ceremony, 11:00 a.m., Harlem Middle School
November 16 Work Session, 6:30 p.m., City Hall
November 16 Council Meeting, 7 p.m., City Hall
November 19 GMA 7th District, 6-8 p.m., Thomson Depot
Being no further business before Council, Mayor Pro tem Dixon made the motion to adjourn the meeting; 2nd by Councilman Blalock. Motion carried; all in favor. The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Debra E. Moore, City Clerk
Property Tax Hearing, City of Harlem, Georgia Page 2535
October 26, 2009
Harlem City Hall
The City Council of the City of Harlem met for the third and final Property Tax Hearing for 2009 on Monday, October 26, 2009 at 6:30 p.m. at Harlem City Hall with Mayor Robert W. Culpepper presiding.
Present: COUNCILMEMBERS: Mayor Robert W. Culpepper, Mayor Pro tem Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove and City Clerk Debra E. Moore; VISITORS: Franklin Jennings.
The Hearing was called to order by Mayor Culpepper at 6:30 p.m.
The Invocation was given by Mayor Pro tem Dixon.
The Pledge of Allegiance was led by Mayor Culpepper.
2009 Tax Millage Rate: City Manager Dove reported to Council that the Millage rate for 2009 was 5.35 mills. The M & O Digest is in the amount of $51,499,974.00; taxes are $275,525.00. There is an increase in the amount of $23,191.00 or 9.19% over 2008. The increase is due to annexations and new construction.
Public Comment: There was none at this time.
Council will approve the 2009 property tax Millage rate at the Special Called Meeting at 6:45 tonight.
Being no further business before Council, Mayor Pro tem Dixon made the motion to adjourn the Property Tax Hearing; 2nd by Councilman Thigpen. Motion carried; all in favor. The Hearing adjourned at 6:33 p.m.
Respectfully submitted,
Debra E. Moore
City Clerk
Special Called Meeting, City of Harlem, Georgia Page 2536
October 26, 2009
Harlem City Hall
The City Council of the City of Harlem, Georgia met for a Special Called Meeting on Monday, October 26, 2009 at Harlem City Hall at 6:45 p.m. with Mayor Robert W. Culpepper presiding.
Present: COUNCILMEMBERS: Mayor Robert W. Culpepper, Mayor Pro tem Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove and City Clerk Debra E. Moore; VISITORS: Franklin Jennings.
Purpose: Approval of the 2009 Tax Millage Rate
The meeting was called to order by Mayor Culpepper at 6:45 p.m.
Approve 2009 Tax Millage Rate: Councilman Thigpen made the motion to approve the 2009 Tax Millage Rate in the amount of 5.35 mills; 2nd by Councilwoman Root. Motion carried; all in favor.
Being no further business before Council, Mayor Pro tem Dixon made the motion to adjourn the meeting; 2nd by Councilman Blalock. Motion carried; all in favor. The meeting adjourned at 6:46 p.m.
Respectfully submitted,
Debra E. Moore
City Clerk