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Budget Hearing, City of Harlem, Georgia Page 2334 December 14, 2006 Harlem City Hall
Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore and City Attorney Barry Fleming; VISITORS: Rosemary Dixon, Dee Tapley, Daniel Cason, Susan Green and Mark Odekirk.
The hearing was called to order by Mayor Dean at 6:30 p.m.
The Invocation was given by Mayor Pro tem Dixon.
The Pledge of Allegiance was led by Councilman Blalock.
Proposed Budget For Year Ending December 31, 2007: Mayor Dean presented the budget as follows:
General Fund: Administrative Department $ 442,125.00 Museum/Festival Department 35,500.00 Public Safety Department 614,288.00 Streets and Drains 337,322.00 Garbage 190,000.00 Totals $1,619,235.00
Water/Sewer Fund: $ 998,500.00
Total for all Funds: $2,617,735.00
This reflects an overall increase of 8% over the 2006 budget.
Mayor Dean opened the floor for questions or comments; being none, Mayor Dean adjourned the hearing at 6:35 p.m.
Respectfully submitted,
Debra E. Moore City Clerk
Called Meeting, City of Harlem, Georgia Page 2335 December 14, 2006 Harlem City Hall
The City Council of the City of Harlem, Georgia met for a Called Meeting on Thursday, December 14, 2006 at Harlem City Hall immediately following the Budget Hearing scheduled for 6:30 p.m. with Mayor Scott Dean presiding.
Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore and City Attorney Barry Fleming. VISITORS: Rosemary Dixon, Daniel Cason, Susan Green and Mark Odekirk.
Purpose: Garbage Contract Executive Session-Legal/Personnel
Mayor Dean called the meeting to order at 6:35 p.m.
Garbage Contract: City Manager Dove presented the bids received from Inland Container and Advance Disposal for household garbage and recycling. She made a recommendation to Council to accept the bids received from Advance Disposal as they were the lower bidder. They submitted bids for the three year period beginning January 2007 and ending in December 2009 in the amounts of $9.45, $9.75 and $10.10, respectively; Inland Container submitted one bid in the amount of $10.82.
City Manager Dove presented the bids received from Inland Container and Advance Disposal for Commercial Dumpster pickup. She made a recommendation to Council to accept the bids received from Advance Disposal as they were the lower bidder. They submitted bids for a three year period for 2 yard, 4 yard, 6 yard, and 8 yard dumpsters. This would be for the same three year period as the household garbage and recycling. The bids were as follows:
Advance Disposal: Inland Container: 2yd 1x $45.00 $46.35 $48.00 $104.00 2yd 2x $85.00 $87.55 $90.00 $189.00 4yd 1x $55.00 $56.65 $58.65 $127.00 4yd 2x $105.00 $108.15 $111.95 $232.00 6yd 1x $75.00 $77.25 $79.75 $151.00 6yd 2x $145.00 $150.10 $155.35 $275.00 8yd 1x $95.00 $97.85 $101.30 $174.00 8yd 2x $190.00 $195.70 $202.55 $317.00
Mayor Dean called for a motion to approve the recommendation of City Manager Dove to award the Garbage contract to Advance Disposal; that motion was made by Mayor Pro tem Dixon; 2nd by Councilman Thigpen. Motion carried; all in favor. Called Meeting, City of Harlem, Georgia Page 2336 December 14, 2006 Continued from page 2335
Executive Session-Legal/Personnel: Mayor Dean called for a motion to adjourn to Executive Session; that motion was made by Mayor Pro tem Dixon; 2nd by Councilman Blalock. Motion carried; all in favor. Executive Session convened at 6:38 p.m.
Mayor Dean called for a motion to adjourn Executive Session; that motion was made by Mayor Pro tem Dixon; 2nd by Councilwoman Root. Motion carried; all in favor. Executive Session adjourned at 7:10 p.m.
Mayor Dean called for a motion to approve his signature of the Affidavit affirming that only two legal and one personnel issue were discussed and that no final action was taken; that motion was made by Councilman Blalock; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Mayor Dean called for a motion to adjourn the Called Meeting; that motion was made by Mayor Pro tem Dixon; 2nd by Councilwoman Root. Motion carried; all in favor. The meeting adjourned at 7:13 p.m.
Respectfully submitted,
Debra E. Moore City Clerk
Work Session Notes Page 1 December 14, 2006
Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming; VISITORS: Rosemary Dixon and Daniel Cason.
The Work Session was called to order by Mayor Dean at 7:13 p.m.
TE Project Update: City Manager Dove reported that there is a Pre-Construction meeting scheduled for December 20, 2006 at 3:30 p.m. at City Hall.
Sewer Rehab Project Update: City Manager Dove reported that there is a Pre-Construction meeting scheduled for December 20, 2006 at 11:00 a.m. at City Hall.
Budget Adjustment Resolution: City Manager Dove reported that Council will need to approve the adjustments to the 2006 Budget. The adjustments are by line item and are not increasing or decreasing the total budget. The adjustments are being done for the purchase of a new police car and for the purchase of a new chipper for Public Works.
Annexation: City Manager Dove reported that she is in the process of getting a meeting set up with UGA; City Attorney Lee Bennett will be included in the meetings. Also up for approval will be the annexation of the Lonergan property located on Knox Road.
Supplement Adopting Ordinance: City Manager Dove reported that Council will need to approve. The Ordinance is adopting a supplement to the current codified Code of Ordinances for the City.
County Bond: Councilman Blalock requested this item be placed on the Agenda. With the approval of the Bond Referendum for Columbia County, there was some discussion on how it would affect the City and if the County would send a check for the items listed as projects in Harlem prior to Council agreeing. Mayor Dean reported that he had spoken with City Attorney Fleming and was advised just to wait and see what the County does; let them approach the City first.
January Regular Meeting Date: Mayor Dean is requesting that due to his being out of town and the Regular Meeting falling on a holiday, that the Work Session and the Regular Meeting be moved to Thursday, January 18, 2007. There would be a swearing in ceremony for Mayor and Council at 6:00 p.m. with Judge Wade Padgett, if he is available. The Work Session would be scheduled for 6:30 p.m. with the Regular Meeting following immediately after.
Work Session Notes Page 5 December 14, 2006
Other: There was none at this time.
The Work Session adjourned at 7:21 p.m.
Debra E. Moore City Clerk
Regular Meeting, City of Harlem, Georgia Page 2337 December 18, 2006 Harlem City Hall
The City Council of the City of Harlem, Georgia me for the Regular Meeting on Monday, December 18, 2006 at 7:00 p.m. at Harlem City Hall with Mayor Scott Dean presiding.
Present: COUNCILMEMBERS: Mayor Scott Dean, Mayor Pro tem Rudolph Dixon, Councilman Tom Blalock, Councilwoman Robin M. Root, and Councilman John Thigpen; STAFF: City Manager Jean R. Dove, City Clerk Debra E. Moore, and City Attorney Barry Fleming; VISITORS: Dee Tapley, Jim Davis, Valerie Rowell, Daniel Cason, Franklin Jennings, Beda Johnson and Jeannie Buttrum.
The meeting was called to order by Mayor Dean at 7:00 p.m.
The Invocation was given by Mayor Pro tem Dixon.
The Pledge of Allegiance was led by Public Works Director Daniel Cason.
Approval of Minutes: Mayor Dean called for a motion to approve the Minutes of the November 7, 2006 Called Meeting and the November 16, 2006 Regular Meeting as written; that motion was made by Mayor Pro tem Dixon; 2nd by Councilwoman Root. Motion carried; all in favor.
Department Reports: The following departments gave reports for the month of November 2006:
Family Connections Julie Miller, Family Connections Director Public Works Department Daniel Cason, Public Works Director Police Department Scott Dean, Mayor Fire Department Scott Dean, Mayor Industry, Trade & Tourism Department Scott Dean, Mayor Planning & Zoning Department Dee Tapley, P & Z Administrative Asst. Administrative Department Jean Dove, City Manager
At this time Mayor Dean recognized Beda Johnson of the Columbia County Convention and Visitor’s Bureau and Jeannie Buttrum of the . They came out in support of the Museum and did not want to see it closed. They both offered their services if and whenever it was needed.
UNFINISHED BUSINESS:
TE Project Update: There is a Pre-Construction meeting scheduled for Wednesday, December 20, 2006 at 3:30 p.m. at City Hall.
Regular Meeting, City of Harlem, Georgia Page 2338 December 18, 2006 Continued from page 2337
UNFINISHED BUSINESS (cont’d):
Sewer Rehab Project Update: There is a Pre-Construction meeting scheduled for Wednesday, December 20, 2006 at 11:00 a.m. at City Hall.
Other: There was none at this time.
NEW BUSINESS:
Supplement Adopting Ordinance-1st and 2nd Reading: Mayor Dean read the Ordinance in full with the title as follows: The Ordinance is enacting and adopting a supplement to the Code of Ordinances for the City of Harlem, Georgia and Declaring an Emergency. The purpose of the Ordinance is to approve the supplement updating the codified Code of Ordinances for the City. Mayor Dean called for a motion to approve this reading as the 1st and 2nd Reading and for the approval for his signature to said Ordinance; that motion was made by Mayor Pro tem Dixon; 2nd by Councilman Blalock. Motion carried; all in favor.
Annexation Ordinance-Lonergan Property, Knox Road-1st and 2nd Reading: Mayor Dean read the Ordinance to annex the property owned by John M. Lonergan, Jr. and Emily V. Lonergan located at 765 Knox Road, 1.3 acres, Map & Parcel No. 031-048A, Zoned Residential R1-A. The property is contiguous to the City of Harlem. The effective date will be December 18, 2006. Mayor Dean called for a motion for the approval of this being the 1st and 2nd Reading and for the approval for his signature to said Ordinance; that motion was made by Mayor Pro tem Dixon; 2nd by Councilwoman Root. Motion carried; all in favor.
Approve Resolution-2006 Budget Adjustments: Mayor Dean read the Resolution to adjust the 2006 operating budget for the City of Harlem. The adjustments are line item only and does not increase or decrease the total budget. These adjustments will allow for the purchase of a new patrol car for the Public Safety Department and the purchase of a new chipper for the Public Works Department. Mayor Dean called for a motion to approve the Resolution; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Approve January Work Session and Regular Meeting Date Change: Mayor Dean called for a motion to approve the change in date for the January Work Session and the Regular Meeting to Thursday, January 18, 2007; that motion was made by Councilman Thigpen; 2nd by Mayor Pro tem Dixon. Motion carried; all in favor.
Regular Meeting, City of Harlem, Georgia Page 2339 December 18, 2006 Continued from page 2338
NEW BUSINESS (cont’d):
Resolution in Support of Statewide Leash Law: Mayor Dean reported than an e-mail had been received from Trisha Laughery, a resident and business owner in the City of Harlem. Her daughter had been bitten by a dog; she was visiting her grandmother in a neighboring County. This County did not have a leash law in place at the time of the incident and found that the homeowners insurance would not cover any medical bills due to this. She is working to get that changed and has asked for the support of the City of Harlem. Mayor Dean read the Resolution in support of Ms. Laughery’s efforts to get a statewide leash law passed. Mayor Dean called for a motion to approve the Resolution; that motion was made by Councilman Thigpen; 2nd by Councilwoman Root. Discussion-Jim Davis of the G. R. Tucker Road area expressed his concerns and was in support as well. There were comments made by Council in support as well. Motion carried; all in favor.
Industry, Trade & Tourism Department: City Manager Dove reported that the proposal was to reduce the hours of the Museum to Tuesday thru Saturday from 10-4; eliminate the part-time position and reduce the full-time position to a part-time position consisting of 27.5 hours per week (30 hours per week with a half hour for lunch). This change will be re-evaluated on June 15, 2006. Mayor Dean called for a motion to approve the proposed changes for the Museum hours, elimination of the part-time position and the reduction of the full-time position to a part-time position, and the dissolution of the ITT Department and having it fall back into the Administrative Department; that motion was made by Councilwoman Root; 2nd by Mayor Pro tem Dixon. Discussion-This would be effective January 1, 2007. Motion carried; all in favor.
Approval-Grant Writer Position (Part-time): Mayor Dean asked City Manager Dove as to whether this position was going to be partially funded by Family Connections; her response that whichever department the grant was written for will be charged with the time. Mayor Dean wanted to know at what level the position would be funded; her response was that the position would pay $8.00 per hour for 20 hours per week. This has been rolled into the budget for 2007. Mayor Dean wanted clarification if Family Connections will be providing some of the funding; her response was that they would be. Mayor Dean called for a motion to approve the creation of the Grant Writer position; that motion was made by Councilman Thigpen; 2nd by Councilwoman Root. Motion carried; all in favor.
Announcements: December 19 Family Connection Christmas Party-Methodist Church 9:30 a.m. December 19 Garden Club 4 p.m. December 20 Public Works Committee Meeting 9 a.m. - Administrative Office December 20 Public Safety Meeting 1:30 p.m. - Administrative Office Regular Meeting, City of Harlem, Georgia Page 2340 December 18, 2006 Continued from page 2339
Announcements (cont’d): December 20 Preconstruction Meeting Sewer Rehab Project 11 a.m. City Hall December 20 Preconstruction Meeting TE Project 3:30 p.m. City Hall December 22 Employee Christmas Dinner 12 noon City Hall December 25-26 Christmas Holidays January 1 New Year’s Holiday January 3 Planning & Zoning Meeting 7 p.m. City Hall-Ansley Place/Hardy Station January 6 Marshall Family Y Grand Opening 10 a.m. to 2 p.m. January 8 Historic Preservation Information Meeting 7:30 p.m. City Hall January 9 Relay Kick-off Meeting 7 p.m. Methodist Church January 11 Harlem Woman’s Club Meeting 4 pm January 15 Martin Luther King, Jr. Holiday-City Offices Closed January 18 Swearing In/Work Session/Regular Council Meeting 6:00/6:30
Public Comment: Jim Davis had further comments on the Leash Law.
Other: Councilman Thigpen wanted to discuss the status of the Council table. City Manager Dove responded that we would be ordering a movable table(s) that should meet Council’s needs until such time that a permanent one could be built.
Mayor Dean called for a motion to adjourn the meeting; that motion was made by Mayor Pro tem Dixon; 2nd by Councilman Thigpen. Motion carried; all in favor. The meeting adjourned at 7:45 p.m.
Respectfully submitted,
Debra E. Moore City Clerk
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